Assistant to the Senior Management Team

East Grinstead

This vacancy is now closed

Description

Caring for your Career’

Assistant to the Senior Management Team

The McIndoe Centre, East Grinstead

£24,214 - £30,112 37.5hrs

We are on the look-out for a highly motivated and enthusiastic individual to provide an effective administrative and support service to the Head of Clinical Services at The McIndoe Centre and other members of the Executive Team and Senior Management Team.

The duties will include: diary management, using Microsoft Office Outlook, preparing agendas/papers and taking minutes/recording action points at key meetings, ensuring timely distribution of all relevant papers, booking and arranging meetings, internal and external, including travel arrangements where required. Manage incoming and outgoing correspondence, including the drafting of responses and  the proofing of prepared responses. Preparing and formatting a variety of documents as required, using Microsoft Office applications (Word, Excel and PowerPoint) and extracting information from other sources. This will include the creation of presentations (PowerPoint) and performance graphs (Excel), liaising with other departments as necessary. Creating and maintaining a variety of databases, using Microsoft packages in addition to other software and monitoring action plans, liaising with managers across the business to ensure timely completion of tasks.

Must Haves ·

  • Educated to AS/A Level standard ·
  • Confidence in using Microsoft Outlook for diary management, booking and arranging meetings
  • Minimum one years’ experience as a PA/providing administrative support, including minute taking
  • Competent in all Microsoft Office applications and confidence in using other software packages (after suitable training)
  • A good understanding of English grammar and punctuation and its practical application
  • Be able to deal appropriately with highly sensitive/confidential information
  • Excellent organisational skills with an ability to effectively prioritise workload and multi task · Excellent communication skills both verbal and written
  • Accuracy and excellent attention to detail
  • Be unflappable, with an ability to remain calm and unperturbed in a demanding office environment
  • Able to work on own initiative but also a good team player
  • Positive and professional approach; energetic and enthusiastic
  • Flexible and willingness to ‘try anything’
  • Have a proactive and questioning approach to work, keen to develop own understanding

Nice to Haves

  • BTEC in Business Administration or similar
  • Experience of working in a healthcare environment
  • Experience of taking verbatim minutes/notes

As a thank you for your passion in delivering exceptional patient care, we’ll care for your career, with rewards and opportunities that aren’t just good - they’re exceptional.

  • A salary that benchmarked inline with the NHS
  • A generous pension scheme
  • 27 days holiday (plus bank holidays) to enjoy some well deserved R&R
  • Private medical and Westfield Health
  • Life insurance
  • A catalogue of unique training courses, from IT skills to leadership training with a twist
  • The opportunity to make a real difference.